Job Overview
CIYOTA, in partnership with the Mastercard Foundation, is implementing the Youth Inclusion, Education, Livelihoods and Development (YIELD) Program, which expands opportunities for young people through education, skills development, economic empowerment, and pathways to dignified work. Under the YIELD Program, we invite applications from eligible young graduates for a one-year Employability Associate Program that provides practical workplace exposure, professional mentorship, employability skills, and hands-on experience with credible partner organizations in Uganda and the Democratic Republic of Congo (DRC).
What the Program Offers
Successful Associates will have the opportunity to:
- Gain one year of practical workplace experience within a credible partner organization.
- Develop professional and technical skills relevant to their area of specialization.
- Participate in employability grooming, mentorship, coaching, and professional development activities.
- Gain exposure to workplace systems, processes, ethics, and professional standards.
- Build professional networks and relationships.
- eceive a monthly upkeep stipend during the program, subject to applicable program terms and conditions.
- Strengthen their CV and readiness for future employment opportunities.
- Potentially transition into employment or continued engagement with the host organization, subject to performance, available opportunities, and the host organization's recruitment requirements.
Key Responsibilities
Reports to: Human Resource Manager
Duty Station: Kampala, Uganda
Contract Duration: 12 months
Position Summary:
The HR Associate will support the HR Manager in the day-to-day administration of HR activities, including staffing, employee records, compliance, and staff development. The role will offer structured learning and close supervision across all HR functions.
Key Roles and Responsibilities
A. Staffing Process Support
- Support the recruitment process by receiving and logging applications, and preparing shortlisting sheets.
- Schedule interviews and take notes during interview sessions.
- Communicate with candidates, including acknowledgements, interview invitations, and outcomes.
- Assist with candidate screening by following up on references and verifying documents, as directed.
- Prepare onboarding packs, assist new staff in completing employment forms, and help coordinate orientation.
- Help keep job descriptions up to date and filed correctly.
B. Employee Relations and Compliance Support
- Maintain accurate, up-to-date personnel files (physical and digital) for all staff, with strict confidentiality.
- Track staff attendance and leave, and report irregularities to the HR Manager.
- Support compliance with Ugandan employment law by keeping documentation complete and ready for audits and inspections.
- Keep HR policies, the staff handbook, templates, and forms organized and accessible, and help share policy updates with staff.
- Log staff grievances and queries, direct them appropriately, and support the HR Manager with documentation.
- Compile routine HR reports and trackers, such as headcount, turnover, leave, and recruitment status.
C. Employee Development and Retention Support
- Coordinate training schedules, venues, materials, and participant communication.
- Keep training and attendance records and help prepare training reports.
- Assist in collecting data for training needs assessments and skill gap analyses.
- Support the performance appraisal cycle by distributing forms, tracking submissions, and filing completed appraisals.
- Help organize staff engagement and retention activities that foster a positive working environment.
- Support the termination and exit process by preparing documents, tracking clearance, and filing exit records.
D. Administrative and Strategic Support
- Draft routine letters, memos, and notices for review and approval.
- Support the HR Manager with data and information for analyses of HR trends, including compensation and benefits.
- Help implement HR initiatives and programs as assigned.
- Handle all HR information with strict confidentiality.
- Perform other duties assigned by the HR Manager.
Requirements
- Hold a minimum qualification of a Bachelor’s degree in Human Resource Management, Industrial/Organizational Psychology, or any other related field, from a recognized institution
- Must be aged between 18–35 years.
- Graduated within the last three (3) years at the time of application.
- Currently unemployed and available for full-time engagement throughout the one-year program.
- Be a resident within the country/city where the placement will take place (Uganda).
- Demonstrate willingness to learn, work collaboratively, and develop professionally.
- Demonstrate good communication, interpersonal, and organizational skills.
- Be available and committed to completing the full one-year Associate Program.
Inclusion Matters
The program is committed to promoting inclusive opportunities for young people.
Refugees and Internally Displaced Persons (RDPs) and persons with disabilities (PWDs) are strongly encouraged to apply.
Please note: Participation in the Associate Program does not guarantee permanent employment or retention. Any subsequent employment or continued engagement will depend on individual performance, organizational needs, available positions, and applicable recruitment procedures.
We are seeking young people who are:
Committed, Ethical, Adaptable, Eager to Learn, Professional, Inclusive, Team-Oriented, and Results-Focused. Successful applicants will be expected to demonstrate professionalism, integrity, respect for diversity, willingness to learn, and commitment to the responsibilities assigned to them.